Technical Dispute Review Board – April 26, 2024 (9 a.m.)

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None of the members of the Technical Dispute Resolution Board were absent.
Representatives of the Metro Flood Division Authority (John Shockley, Martin Nicholson and Andrea Roman) and the Red River Valley Alliance, LLC (Javier Velasco, Maria Sanchez and Shay Arvats) were present.

1. CALL TO ORDER
Mark Alpert called the meeting to order at 9:00 AM CT. Roll call was taken, and a quorum of the Technical Dispute Resolution Board was present.

2. APPROVE THE ORDER OF THE AGENDA
MOTION PASSED
Ed Pensock moved to approve the order of the agenda and Charles Boland seconded the motion. On a voice vote, the motion carried.

3. THE FOLLOWING TOPICS WERE DISCUSSED

Introduction and ground rules

The parties introduced themselves at the beginning of the meeting. Ground rules were reconfirmed that no ex parte communication would be permitted going forward. Procedural matters were discussed regarding document sharing by both parties via a dedicated website where all such documents would reside. The documents may include contracts, schedules, technical documents – drawings and specifications, and Technical Requirements, baseline schedules and updates of same. Issues that may be the source of disputes that would come before the Technical DRB (“TDRB”) will always be in writing and shared with the other party not generating the issues as well the TDRB.

Other topics discussed included the following:
· Meeting format – virtual or in person
. A kick-off meeting was held last week with the Financial DRB (“FDRB”)
· Documents submitted by the parties on a monthly basis to the TDRB addressing progress on the project

. The expected introduction by John Shockley of the TDRB with the FDRB
· TDRB Operating procedures
· Administration of the payment of the TDRB members for services rendered

Action items

· John Shockley to provide an e-mail introduction of the TDRB Members with the Financial DRB Members
· Both DRB’s will confer independent of the parties to develop Operating Procedures
· TDRB will communicate its Operating Procedures to the parties for their review and concurrence
· The TDRB and FDRB will confer and recommend potential dates for a joint site visit to further the orientation of both DRB’s
· RRVA to communicate billing information to the TDRB members following which each individual will submit the appropriate documentation to support the periodic (monthly as may be required) billing for its services
· The TDRB will address the “immediate issues” between the parties to determine whether hearing other method of consideration is appropriate by the TDRB- said meeting will be conducted during the planned site visit

4. OTHER BUSINESS – None

5. NEXT MEETING – to be scheduled

6. ADJOURNMENT
Charles Boland moved to adjourn, and Ed Pensock seconded the motion. The meeting adjourned at 9:45 AM CT.