MFDA Finance Committee Meeting – January 21, 2026

See full minutes.

A regular meeting of the Metro Flood Diversion Authority Finance Committee was held on January 21, 2026. Members present: Bernie Dardis, Mayor, City of West Fargo; Dave Piepkorn, Fargo City Commissioner; Susan Thompson, Finance Director, City of Fargo; Mike Redlinger, Administrator, City of Fargo; Rick Steen, Cass County Joint Water Resource District; Jim Kapitan, Cass County Commissioner; Mike Rietz, Assistant City Manager, City of Moorhead; Sarah Heinle, Cass County Finance Director; Shelly Carlson, Mayor, City of Moorhead and Tony Grindberg, Cass County Commissioner.

Member(s) absent: Dr. Tim Mahoney, Mayor, City of Fargo and Lori Johnson, Clay County Auditor/Treasurer.

1. CALL TO ORDER

Mayor Dardis called the meeting to order at 4:00 PM. Roll call was taken, and a quorum was present.

2. APPROVE THE MINUTES FROM THE DECEMBER 2025 MEETING

MOTION PASSED

Mr. Piepkorn moved to approve the minutes from the December 2025 meeting and Mayor Carlson seconded the motion. On a voice vote, the motion carried.

3. APPROVE THE ORDER OF THE AGENDA

MOTION PASSED

Mr. Steen moved to approve the order of the agenda and Mr. Kapitan seconded the motion. On a voice vote, the motion carried.

4. APPROVAL OF BILLS

Ms. Thompson reported that the bills payable through January 14, 2026, total $1,257,444, and are payable to the usual vendors.

MOTION PASSED

Mayor Carlson moved to approve the bills as presented and Mr. Grindberg seconded the motion. On a roll call vote, the motion carried.

5. FINANCIAL REPORT

Ms. Thompson reported the total assets as of December 31, 2025, are $262,454,065; liabilities total $181,943, and the total net cash position is $262,272,122.

MOTION PASSED,

Mr. Kapitan moved to approve the financial report as presented and Mr. Steen seconded the motion. On a voice vote, the motion carried.

6. CASH BUDGET REPORT

Mr. Benson reported that revenues as of December 31, 2025, came in as anticipated and noted that the tax receipts from the City of Fargo and Cass County were lower than expected coming in at $64,245,000, and the projected receipts were $66,500,000. There were no WIFIA draws in 2025, and it is projected that the land budget will expend approximately $50,000,000, for property mitigation in 2026. $103,875,672, in milestone payments have been paid to the developer and the MOUs that were not paid in 2025 have been carried over to the 2026 MOU budget line item. The cash budget and administrative budgets continue to track on target.

7. DA BOARD APPROVAL CONTRACTING ACTIONS

Mr. Bakkegard provided an overview and summary of the following contracting actions:   

a. Task Order 05 – Amendment 18 – CH2M Hill Engineers, Inc., – $261,687

Project Management Services – Modify Attachment B (rev 17) – Annual Budgetary Summary Revisions and close out FY2025. Additional funds were needed to complete Subtasks A and C.

b. Task Order 06 Amendment 15 – CH2M Hill Engineers, Inc., – $378,299

P3 Procurement Support and design and Construction Contract Monitoring Activities – Modify Attachment C (rev 12) – Annual Budgetary Summary by Tasks to Attachment C (rev 13). Reallocate budget in 2025 between subtasks and close out subtasks in 2025. Additional funds were needed in Subtasks D and E.

c. WP31B I-29 Pavement Repair – Award Recommendation – PCI Roads, LLC – $606,443

The contract for Work Package 31B I-29 Crack Repairs, Cass County, North Dakota, was publicly advertised, and three (3) bids were received at the virtual public bid opening held on January 8, 2026, at 1:00 pm. The bids were as follows:

1. Ames Construction – in the amount of $ 748,835.
2. PCI Roads LLC – in the amount of $ 606,443.
3. Ti-Zack Concrete LLC – in the amount of $ 735,859.

The Engineer’s Estimate for the project was: $ 710,000.

Jacobs (PMC), HMG LLC (EOR), and the Authority’s Legal counsel have reviewed and evaluated the bid documents and recommend the Metro Flood Diversion Authority award the contract for WP31B to PCI Roads LLC in the amount of $606,443, as the lowest responsive bidder.

d. Task Order 29 – Amendment 0 – WP38C -OIN 2016 – Lyle Wilkins, Inc., – $263,600.

Property structure mitigation.

MOTION PASSED

Mr. Steen moved to approve contracting actions a., b., c., & d., as presented, and Mr. Kapitan seconded the motion. On a roll call vote, the motion carried.

8. OTHER BUSINESS

a. Election of the Finance Committee Vice Chair for 2026

Mr. Grindberg nominated Mr. Steen to serve as the Vice Chair of the Finance Committee for 2026 and Mr. Kapitan seconded the nomination.

MOTION PASSED

Mr. Grindberg moved to elect Mr. Steen to serve as the Vice Chair of the Finance Committee and Mr. Kapitan seconded the motion. On a roll call vote, the motion carried.

b. Amendment to the Flowage Easement and Modification to the RIMP Mortgage for OIN 1824X2

Mr. Shockley provided an overview and summary of the above-referenced amendment and modification to the RIMP mortgage for OIN 1824X2 indicating that it is a technical update and there is no financial impact.

MOTION PASSED

Mr. Steen moved to approve the amendment to the flowage easement and modification to the RIMP mortgage as presented and Mr. Piepkorn seconded the motion. On a roll call vote, the motion carried.

9. NEXT MEETING

The next meeting will be on February 25, 2026.

10. ADJOURNMENT

The meeting adjourned at 4:20 PM.