Finance Committee Special Meeting Minutes – June 18, 2021

Metro Flood Diversion Authority Finance Committee Special Meeting

Minutes from June 18, 2021

Metro Flood Diversion Authority Finance Committee Special Meeting Minutes

A special meeting of the Metro Flood Diversion Authority Finance committee was held on June 18, 2021. The following members were present: Bernie Dardis, Mayor, City of West Fargo; Dr. Tim Mahoney, Mayor, City of Fargo; Chad Peterson, Cass County Commissioner; Dan Jacobson, Chairman, Cass County Joint Water Resource District; Kent Costin, City of Fargo Finance Director; Mike Montplaisir, Cass County Auditor; Mike Redlinger, City of Fargo Assistant Administrator; Dave Piepkorn, Fargo City Commissioner; Mike Rietz, City of Moorhead Assistant City Manager; Shelly Carlson, Mayor, City of Moorhead and Rick Steen, Cass County Commissioner.

Member absent: Lori Johnson, Clay County Auditor/Treasurer.

1. CALL TO ORDER

Mayor Dardis called the meeting to order at 12:46 PM.

2. APPROVE ORDER OF AGENDA

The order of the agenda was not discussed.

3. OTHER BUSINESS

Recommendation to Select Preferred Proposer

Mr. Paulsen read the following recommendation to the members of the Finance committee:

On January 15th, 2021, the Diversion Authority released the final Request for Proposals to design, build, finance, operate, and maintain the Diversion Channel and Associated Infrastructure work package of the Fargo-Moorhead Metropolitan Area Flood Risk Management Project. On March 24, 2021, the Diversion Authority received technical proposals from two teams qualified through the Request for Qualifications process that occurred in 2016.  The technical proposals were evaluated over a two-week period by representatives of each of the member entities comprising the Diversion Authority against established criteria regarding the management of the project, the schedule, and the technical solutions.

The Diversion Authority received financial proposals on May 17, 2021, from the same teams. These financial proposals, presenting the financial arrangements to design, construct, finance, operate and maintain the Diversion Channel, were reviewed for accuracy by the Diversion Authority’s Fiscal Agent, Mr. Kent Costin, who was assisted by members of Ernst and Young Infrastructure Advisors.

In accordance with the Request for Proposals, the resulting technical proposal scores and the financial information provided by each team was used to determine the Technically Adjusted Financial Proposal scores and recommend the selection of the Successful Proposer that will be the Authority’s partner for the next 35 years.

Based on the evaluation of technical and financial proposals received and evaluated, and consistent with the evaluation and award requirements of the Request for Proposals, I, the Executive Director of the Diversion Authority, recommend awarding this public-private partnership contract to design, construct, finance, operate, and maintain the Diversion Channel and Associated Infrastructure work package to the Proposer who had the who had the lowest Technically Adjusted Proposal Score, Red River Valley Alliance, Corporación Acciona Infraestructuras S.L.

MOTION PASSED

Mr. Steen made and read the following motion and Mr. Peterson seconded the motion. On a roll call vote, the motion carried.

I move to approve awarding the P3 Agreement to design, construct, finance, operate, and maintain the Diversion Channel and Associated Infrastructure work package to Red River Valley Alliance, Corporación Acciona Infraestructuras S.L., the proposer with the lowest Technically Adjusted Financial Score, subject to any changes, requirements, and or amendments to the Project Agreement deemed necessary by General Counsel and the Executive Director.

4. NEXT MEETING

The next meeting will be June 23, 2021.

5. ADJOURNMENT

The meeting adjourned at 12:53 PM.