Diversion Authority Finance Committee – Meeting Minutes from July 22, 2020

Diversion Authority Finance Committee Minutes from July 22, 2020

Diversion Authority Finance Committee
Meeting Minutes
4:00 P.M. - Wednesday, July 22, 2020
Virtual  & In-Person Meeting

1. MEETING TO ORDER

The Diversion Authority Finance Committee held an in-person and virtual meeting on Wednesday, July 22, 2020, at 4:00 PM. The following committee members were present in-person or virtual: Bernie Dardis, West Fargo City Mayor; Chuck Hendrickson, Moorhead City Councilman; Dan Jacobson, Cass County Joint Water Resource District Chairman; Michael Montplaisir, Cass County Auditor; Michael Redlinger, City of Fargo Assistant Administrator; Rick Steen, Cass County Commissioner and Karla McCall, City of Moorhead Finance Director.

Members absent: Dr. Tim Mahoney, Fargo City Mayor; Chad Peterson, Cass County Commissioner; Kent Costin, Fargo Finance Director; Lori Johnson, Clay County Auditor/Treasurer and Tony Gehrig, Fargo City Commissioner.

Others present: Joel Paulsen, Executive Director, FM Diversion Authority; Katie Bertsch, Ohnstad Twichell; Eric Dodds, Rocky Schneider and Sadie Moen, AE2S; Martin Nicholson, PGM, Inc. and Paul Barthel, Jacobs.

2. AGENDA APPROVAL

MOTION, passed

Mr. Hendrickson moved to approve the Agenda as presented and Mayor Dardis seconded the motion. Motion carried.

3. ELECTION OF CHAIRPERSON

MOTION, passed

Mr. Steen moved to appoint Mayor Dardis as the Chairperson of the committee. Mr. Hendrickson seconded the motion. Motion carried by unanimous ballot.

 4. ELECTION OF VICE CHAIRPERSON

 MOTION, passed

Mayor Dardis moved to appoint Mr. Steen as the Vice Chairperson of the committee. Mr. Jacobson seconded the motion. Motion carried by unanimous ballot.

 5. APPROVAL OF MINUTES

MOTION, passed

Ms. McCall moved to approve the minutes from June and Mr. Montplaisir seconded the motion. Motion carried.

 6. APPROVAL OF BILLS

Mr. Montplaisir reviewed the bills for the month, which included reimbursement to Cass County Joint Water Resource District (CCJWRD) for diversion-related bills; legal services from Dorsey & Whitney and Ohnstad Twichell, P.C.; reimbursement to Cass County for miscellaneous expenses for the Executive Director.

MOTION, passed

Mr. Montplaisir moved, and Mayor Dardis seconded to approve bills in the amount of $1,176,688.57, and to forward them to the Metro Flood Diversion Authority Board.

 7. FINANCIAL REPORT

Mr. Montplaisir reviewed the financial report for June. Approximately $28,622,890 has been expended as of June 30, 2020. Total assets are $89,429,101 and the statement of net position is $87,922,108.

MOTION, passed

Mr. Montplaisir moved and Mayor Dardis seconded to receive and file the Financial Report for June as presented.

8. EXECUTIVE DIRECTOR FINANCIAL REPORT

Mr. Paulsen reported that $563,300,410 has been expended to date, primarily for property acquisitions, engineering and legal fees. Legal fees are higher than normal due to the Contested Case Hearing.

Overall, budget is tracking as expected and there are no areas of concern.

Mr. Steen inquired as to when the WIFIA loan would be closing and Mr. Paulsen responded that it is currently in the due diligence phase and will likely close later this fall.

9. RECOMMENDED CONTRACTING ACTIONS FOR APPROVAL

Mr. Paulsen reviewed the following contracting actions for approval of the Committee to go to the FMDA Board of Directors for final approval:

HMG Task Order 17, Amendment 9 – services during construction - $221,301

HMG Task Order 21, Amendment 8 – P3 request for proposal support - $225,896

MOTION, passed

Mr. Montplaisir moved and Mr. Redlinger seconded to approve the HMG Task Orders and to forward the to the Authority Board for final approval.

WETLAND MITIGATION OXBOW HICKSON-BAKKE RING LEVEE

Mr. Paulsen indicated that the Oxbow Hickson-Bakke Ring Levee Wetland was publicly bid on July 14, 2020, and three bids were received.

Of the bids received, the lowest was $2,097,979 with the highest being $3,982,664. The Engineer’s Opinion of Probable Cost is $1,414,975, therefore, Mr. Paulsen is recommending to reject all bids.

 MOTION, passed

Mr. Jacobson moved and Ms. McCall seconded to recommend to the Board of Authority to reject all bids received.

 10. APPROVED CONTRACTING ACTIONS

Mr. Paulsen reviewed the following Diversion Authority approved contract:

  • HMG Task Order 26, Amendment 5 – Work-in-Kind Sheyenne Mitigation-$29,800

Mr. Paulsen reviewed the following CCJWRD approved contracts:

  • HDR Task Order 1, Amendment 1 – Property Acquisition Services - $408,000
  • SRF Task Order 1, Amendment 1 – Property Acquisition Services - $658,000
  • Tinjum Task Order 1, Amendment 1 – Property Acquisition Services for Pkg. #14 - $3,500
  • Crown Task Order 2 Amendment 2- Property Appraisal Services for Pkg. #2 - $2,500
  • Patchin Messner Task Order 2, Amendment 3 – Property Appraisal Services for Pkg. #10 - $24,000
  • ProSource Task Order 2, Amendment 3 Property Acquisition Services - $195,0001
  • Ulteig Task Order 2, Amendment 4 – Property Acquisition services - $43,000

Mr. Paulsen reported that there are no contracting actions for MCCJPA for the month of June.

11. RESOLUTION FOR LEASE FUNDS

Mr. Paulsen asked for the Committee’s approval of the Resolution for Lease Funds to go to the Authority Board for approval. This would turn over the funds derived from land sales and rent from CCJWRD to the Diversion Authority.

MOTION, passed

Mr. Montplaisir moved and Mayor Dardis seconded the motion to ask the Board for approval of the resolution.

12. OTHER BUSINESS

Being no other business, the meeting adjourned at 4:27 p.m.